3. Contract Implementation

Iris Video 

Please use the following link to access IRIS:

EP Extranet with two-step authentication to reach IRIS 

3.3 Evaluation of Translation Assignments

Each translation assignment's quality is measured against the criteria outlined in the contract's quality requirements, using the designated error typology. The assessment is carried out on a randomly selected text sample. 

Infographic: Calculation of the Quality Mark             

Evaluation Methodology for External Translators 2024

RFI - Request for additional information on Quality Evaluation Report

In order to request additional information on the evaluation report, external contractors can submit a duly completed form "RFI - Request for additional information on the evaluation report" available below and via the Iris application in the info section. 

After filling out the form, please send it via email to our contract execution email address: dgtrad.etucontractsexecution@europarl.europa.eu

3.4 e-Invoicing

Since 2019, the European Parliament accepts invoices electronically via the European Commission's secure platform (now accessible as part of the F&T Portal). 

As a contractor of the European Parliament, you have the ability to establish a connection and transmit your invoices to the EP digitally.

This e-Invoicing system allows suppliers to send electronic invoices, credit notes and other documents directly to the contracting authorities for payment. The platform efficiently forwards these documents to the contracting authority's back office for internal validation and processing. Additionally, it provides suppliers with updates on the status of their submitted documents. 

  Infographic: e-Invoicing system    

3.5 Financial Identification Form (FIF)

Regulatory provisions

Article 86.3 (Treasury management) of the Financial Regulation (Regulation (EU, Euratom) 2024/2509 of the European Parliament and the Council of 23 September 2024 on the financial rules applicable to the general budget of the Union) states:

Authorising officers shall inform the accounting officer of any change in the legal entity and payment details communicated to them by the payee and shall check that those details are valid before they authorise any payment.

Please note that in compliance with these requirements and Article 17 of Internal Rules of the European Parliament, the Financial Identification Form must be used to collect and verify third party information for payment processing and legal entity registration.

The new Financial Identification Form will become mandatory from April 1, 2025.

Please note that the new form must be filled out electronically — no printing, no signature or stamp is required. Instead, supporting documents must be provided as necessary.

The form and any supporting documents are to be sent to dgtrad.etucontractsexecution@europarl.europa.eu.

You can find the new form and the instructions below.